Procurement
Procurement Methods
UNDP Procurement is based on competitive bidding. Depending on the type, complexity, size and value of the project and its procurement elements, commonly used methods of solicitation include:
REQUEST FOR QUOTATION (RFQ)
An RFQ is an informal invitation to submit a quotation, usually for goods/services/civil works at a value of between USD2,500 and USD100,000. Prices, and other commercial terms and conditions are requested and an award is given to the lowest-priced, technically-acceptable offer.
INVITATION TO BID (ITB)
An ITB is a formal invitation to submit a bid, usually associated with requirements that are clearly and concisely defined, with an estimated procurement value of USD100,000 or more. Normally price is the sole determinant in making an award. Where all technical criteria are met, an award is given to the lowest bidder.
REQUEST FOR PROPOSAL (RFP)
An RFP is a formal request to submit a proposal, usually associated with requirements for services that cannot be clearly or concisely defined, with an estimated procurement value of USD100,000 or more. Price is only one of several factors comprising the evaluation criteria. An award is given to the qualified bidder whose bid substantially conforms to the requirements set forth on the solicitation documents and is evaluated to have the lowest cost for UNDP.
In some cases, exceptions to competitive bidding are made and direct contracting is used. This usually happens when a Long-Term Agreement (LTA) is in place, either globally (IAPSO or HQ) or locally (at country office level).
For values less than USD2,500 country offices may engage in local shopping.
Evaluation of Offers
Depending on the procurement method, different factors are used in the evaluation process.
When evaluating RFQs and ITBs, the price is the most important element. In contrast to this, an RFP requires a technical evaluation. The technical component primarily determines whether the proposal will be accepted or declined. Additionally, UNDP evaluates its products and services based on the following criteria:
GOODS:
- Meet technical specifications
- Delivery
- Environmentally sound
- Quality Assurance
- Accuracy of documentation
- Speed of response
- Customer service
SERVICES:
- Provides Technical Solutions
- Competency
Conditions of Contract
In order to be a future supplier for the United Nations Development Programme, contractors must accept UNDP’s General Terms and Conditions.
For more information visit: http://www.undp.org/procurement
UNDP Policy against Fraud and other Corrupt Practices
More on UNDP Procurement procedures
INTRODUCTION OF eTENDERING IN UNDP’s PROCUREMENT PROCESSES
Important Announcement
We are pleased to inform that UNDP is about to introduce on-line tendering system. eTendering, will be mandatory as of 01 September 2019 for the on-line management of all international competitive procurement valued USD 150,000 and above.
eTendering system is designed to facilitate the UNDP tender processes through online interaction. This system aims to enhance integrity and transparency of the tender processes and also enables streamlining of the procurement process: Bidders will use eTendering to register themselves, submit their bids, view solicitation documents and receive automatic notifications from the system whenever an event has been modified.
eTendering system addresses UNDP’s fundamental procurement values- fairness, integrity, transparency and accountability.
Some of the main benefits of eTendering system are:
✓ Electronic sealed bids: eTendering system encrypts bids submitted in the system and does not allow anyone to view any submitted information/data before the bidding deadline;
✓ Electronic stamping of the bids: The system stamps all information submitted by bidders and prevents anyone from altering, deleting or adding anything to the bid after the deadline for submission;
✓ No late submissions accepted: The system will automatically not accept any bid after the deadline;
✓ Streamlines the bidding process: Bidders will register in the system, retrieve all information and solicitation documents and receive automatic notifications on certain stages of the procurement process. Bidders will also submit their bid online, edit it directly in the system, and receive automatic notifications once the evaluation is finalized and the contract is awarded;
✓ Provides an audit trail: As the eTendering system records all activity in the system, it keeps an audit trail for increased accountability and transparency.
Training/s for utilization of the eTendering system for bidders will be organized shortly and their schedule will be timely announced on the UNDP BiH website.
Before attending a training session, bidders are strongly encouraged to familiarize themselves with the eTendering system by reviewing the guides/videos available on public UNDP Webpage
For any questions regarding the above, please contact UNDP BiH General Services Unit at gs.ba@undp.org
Procurement notices
List of contract awards 2020 (above US$ 100,000)Short Description (Title) of Procurement Action |
Vendor Name |
Amount of Contract, US$ |
| BIH-RFQ 222-19 Construction of 7 houses and rehabilitation of 1 house in Bijeljina | Prizma d.o.o, Bijeljina | 120,582 |
| BiH-RFQ-225-19-Construction of 4 houses and rehabilitation of 4 houses in Gradacac and Gracanica | Rasimgradnja d.o.o, Gradacac | 120,052 |
| ITB-BIH-024-19 Construction of Water-tower | COSICPROMEX DOO | 245,010 |
| BIH-RFQ 005-20 Construction of 4 houses in Zavidovici and rehabilitation of 2 housing units in Kakanj | Seta inženjering d.o.o, Zavidovići | 107,078 |
| ITB-BIH-001-20 Supply and delivery of minibuses | SEJARI DOO | 731,705 |
| Purchase of ventilators | Sono Medical Sarajevo | 181,135 |
| Supply and delivery of COVID-19 PCR test | CUBICUS DOO | 114,294 |
| Supply and Delivery of COVID-19 testing kits | CEE MED doo | 101,852 |
| Purchase of ventilators | Proma d.o.o. | 426,637 |
| ITB 004-20 Supply and delivery of Personal Protective Equipment (PPE), and Medical Equipment required for COVID-2019, LOT 1, ITEM 1. | ITEM 1 Consortium Prevent Safety, Sanitex d.d. and Danial`s | 451,467 |
| Supply and Delivery of COVID-19 testing kits | CEE MED doo | 334,582 |
| ITB 004-20 Supply and delivery of Personal Protective Equipment (PPE), and Medical Equipment required for COVID-2019, LOT 1, Items 2 and 3 | SHOT doo | 406,321 |
| ITB 004-20 Supply and delivery of Personal Protective Equipment (PPE), and Medical Equipment required for COVID-2019, LOT 1, ITEM 4. | ITEM 4 Medipex doo, BiH | 210,553 |
| Purchase of Mobile X-ray machines | Medical d.o.o | 253,950 |
| Purchase of 30 ventilators | INTERNATIONAL DELIVERY SYSTEM – ZDRAVA SREDINA d.o.o. | 1,125,828 |
| BIH-RFP-008-20 PCB Site and remediation assessment | DEKONTA, a.s. | 222,770 |
| RFP-003-20 - Development of Study on improvement of energy efficiency in 1,368 households used by people in social need in the Sarajevo Canton | Joint venture led by Enova d.o.o. Sarajevo | 112,619 |
| RFQ-009-20 - EE rehabilitation (mechanical works) in two primary schools in FBiH | LOT 1 - Joint venture led by E+E+E-Energy d.o.o. Sarajevo | 122,566 |
| Procurement of Personal protective equipment (PPE) | Zefarm | 203,997 |
| BIH-RFQ-026-20 Reconstruction of summer dyke "Kopanice" on Sava River. | KESO GRADNJA d.o.o. | 111,288 |
| Purchase of CT | Medit d.o.o. | 192,461 |
| Supply and delivery of FFP2 and FFP3 Particulate Respirators – COVID19 | Danial's doo | 125,000 |
| Supply and delivery of Medical Personal Protective Gowns | Panta Rei d.o.o | 122,852 |
| BIH-RFP-002-20 LTA for Air Tickets Services | MIROSS Travel Agency | 147,000 |
| NEBO TOURS | 147,000 | |
| TRAVELCENTAR | 147,000 | |
| UNILINE PLUS | 147,000 | |
| Purchase of ventilators | Sedžan d.o.o. | 943,952 |
| GED, RFQ-048-20. Supply and delivery of 3D printers, 3D scanner and other equipment, to Faculty of Mechanical Engineering in Tuzla, Faculty of Mechanical Engineering in Zenica, Faculty of Mechanical Engineering in Banja Luka. | Energoterm d.o.o. Brod (15 out of 16 items) | 123,946 |
| Purchase of 9 anesthesia machines | Proma d.o.o. | 424,528 |
| BIH/ITB/003/20, Construction of 8 houses in Lopare, LOT 1 | Vinković d.o.o, Oštra Luka Orašje- LOT 1 | 162,213 |
| BIH-ITB-005-20 Installation of LED public lights in Banja Luka | Joint venture Nexen d.o.o. Banja Luka and DeskInzinjering d.o.o. Banja Luka | 187,170 |
| ITB-007-20 Works on building Jezeva kucica | Rasimgradnja d.o.o. Gradacac | 141,935 |
| Purchasing 6 portable x-ray machines | Medical d.o.o. Mostar - Item 1 | 482,797 |
| RFP 009-20 Performance of Energy Management Trainings in Bosnia and Herzegovina, Energy Management Trainings for 655 participants (FBiH and Republika Srpska)– LOT 1 | NLOGIC Sarajevo & HRVOJE POZAR Energy Institute Croatia & PROVING Ltd Sarajevo & ENECO ekoloski sistemi Bijeljina CONSORTIUM LOT 1 | 110,061 |
| Purchase of ultrasound machines | Medical d.o.o. | 313,770 |
| Purchasing of one floor mounted w-ray machine for Sarajevo ER | Broma Bel d.o.o | 151,251 |
| Development of Study on economic impact of climate change on energy and agriculture sector in the Vrbas River Basin. | Consortium: Zavod za vodoprivredu Bijeljina, BiH; Energoprojekt Hidroinženjering Beograd, Srbija. | 116,781 |
| The establishment of database/registry that contain ozone depleting substances (ODS) | Enova | 173,608 |
| BIH-ITB-012-20 Supply and delivery of PPE | Oktal Pharma -Item 1 | 192,371 |
| Oktal Pharma -Item 3 | 151,565 | |
| ITB-010-20 Construction Works, Construction works on the Academy of Performing Arts, Sarajevo, Bosnia and Herzegovina | Consortium Unigradnja d.d. Sarajevo, Interclima d.o.o Sarajevo and Electra d.o.o Sarajevo | 1,871,769 |
| ITB-015-20 Mechanical works on public buildings in KS and USK | LOT 4 - JV E+E+E-Energy doo Sarajevo and Inter-metal doo Banja Luka | 104,910 |
| ITB 014-20 Disposal of ammunition | Esplodenti Sabino S.r.I. | 173,835 |
| ITB-BIH-018-20-COVID Patients Ventilators | Sono Medical d.o.o | 447,845 |
| ITB/013/20 It equipment | RiS doo Sarajevo | 104,844 |
| BIH-ITB-017-20 Metering equipment | JV Electra doo & VMS Group doo & Clima-trade doo | 284,543 |
| RFP-BIH-019-20 Strategy AQ SC | Consortium Ceteor d.o.o. Sarajevo & E3 d.o.o. Sarajevo | 241,571 |
| BIH-ITB-024-20 Covid Isolatorium works | Consortium: Sela d.o.o Sarajevo, Deling d.o.o Tuzla, E+E+E Energy d.o.o Sarajevo and Hydro Control d.o.o Sarajevo | 550,673 |
| ITB-BIH/020/20 - EE reconstruction of 15 public buildings | LOT 1 - Consortium E+E+E-Energy doo & Intermetal doo & GTO doo & Instalater doo & ThermoBH doo | 204,403 |
| LOT 2 - Consortium E+E+E-Energy doo & Intermetal doo & GTO doo & Instalater doo & ThermoBH doo | 150,729 | |
| LOT 4 - Consortium E+E+E-Energy doo & Intermetal doo & GTO doo & Instalater doo & ThermoBH doo | 234,502 | |
| LOT 6 - Rasimgradnja doo Gradacac | 281,197 | |
| RFQ/126/20 Rehabilitation of facility No. 9 at Training and Doctrine Center in Travnik of the Bosnia and Herzegovina Ministry of Defence. | Visak d.o.o. Mostar | 130,896 |
| RFP-023-20 Drafting of legislation acts and trainings to implement the Stockholm Convention in BIH | Ceteor Ltd. Sarajevo | 280,033 |
| ITB-028-20- Mechanical and Civil Works | GTR doo Mostar | 292,475 |
| RFQ/167/20 Supply and Delivery of COVID-19 RNA extraction kits for the RS PHI | BROMA BEL d.o.o. Banja Luka | 117,953 |
| ITB-025-20 | Vinkovic d.o.o Ostra Luka, Orasje- LOT 2 | 107,400 |
| Supply and Delivery of RT PCR tests for PHI RS and Canton Sarajevo | CEE MED; Sarajevo | 176,665 |
| BIH-ITB-022-20 Road recon ammunition storage site | STRABAG d.o.o. Sarajevo | 257,997 |
| Supply and delivery of Favipiravir medicine for hospitals and health centers in Sarajevo Canton | LICENTIS DOO | 173,939 |
| ITB/033/20 Supply, Delivery and Installation of Real Time PCR AND EXTRACTORS | BIOSISTEMI-ITEM1 | 226,479 |
| BIH-ITB-016-20 equipment for detection of weapons | Agencija Kamir d.o.o. Siroki Brijeg | 113,778 |
| Fercom Systems Kft | 130,080 | |
| ITB/035/20 Supply and Delivery of Real Time PCR Detection Kit SARS CoV-2 for Canton Sarajevo | CEE MED doo | 298,799 |
| RFQ/194/20 Supply and delivery of Two Portable X-ray units | "Medical" d.o.o. Mostar | 170,571 |
| ITB/034/20 Supply and Delivery of RT PCR tests, RNA Extractions and Swabs | BROMA BEL d.o.o. ITEM 3 | 153,127 |
| CEE MED; Sarajevo-ITEM 2 | 129,730 | |
| BIH-RFQ-183-20-Construction of 7 houses in four municipalities | Progres d.o.o Bratunac LOT 1 | 130,843 |
| RFQ-197-20 - Civil works - EE reconstruction of one public buildings in Modrica | Consortium Tehnogradnja doo Foca & Konstruktor Inzenjering doo Bileca | 140,586 |
